Section G
The Event
Pre-event Responsibilities of the Chairman of the Protest Committee
Before an event begins, the International Jury chairman and vice-chairman have a variety of tasks to perform and items to check.

Although the chairman has no authority over an organizing authority, he has considerable influence if the relationship can be kept supportive. When possible, the protest committee chairman should tactfully ensure that the organizing authority is aware of its responsibilities with respect to the protest committee. The chairman may send a photocopy of Section G and the pre-event checklist of this manual to the Organizing Authority. This will help to ensure confirmation of the equipment, accommodation etc. that they will provide. This list can be modified for the Event level to make it less daunting.

The main pre-event responsibilities fall to the Chairman and Vice-chairman, but if other members can help, the International Jury will be better prepared.
Communication with the Protest Committee Chairman and Vice-Chairman
Long before the event begins, the tasks of the chairman and vice chairman include:
i. review the Notice of Race and draft Sailing Instructions;
ii. if so required, assist the organizing authority to choose the appropriate judges for the event;
iii. agree with the organizing authority on reimbursement of expenses and housing;
iv. communicate to the organizing authority the requirements of the protest committee on the water and ashore; and
v. allocation of other tasks and duties among the jury members,
Deciding on the Extent of the Responsibilities of the International Jury
RRS N2 lists the responsibilities of the International Jury. RRS N2.2 and N2.3 list the additional responsibilities that may be given to the International Jury, as required by the organizing authority.

An international jury is independent of the race committee, and has no members from the race committee. It does not oversee or direct the race committee. A prudent protest committee can suggest improvements and ideas about courses and other race committee matters to the principal race officer. If the decisions of the race committee then come into question in a redress hearing, the protest committee will be able to make an impartial judgement, since they were not involved in those decisions.
Reviewing the Draft Notice of Race and Sailing Instructions
The Notice of Race is, in effect, an agreement or contract between the organizers of the event and the competitors. The organizers set out the conditions under which they are prepared to run the event and competitors use the information to decide whether they will invest the time, effort, and money to attend.

It is therefore important that the Notice of Race contains the information necessary to enable a competitor to decide whether or not to compete in the event. Competitors need information on variations from the racing rules, advertising, eligibility, (crew weight restrictions, nationality, measurement or rating certificates, etc.), type of courses, alternative penalties, scoring, and prizes, together with the other requirements of RRS J1. A wise judge will use Appendix J and the Notice of Race Guide of Appendix K to review the Notice of Race and ensure that all the required information is covered, and that the standard wording is used for consistency and to prevent future problems.

However, even after a thorough effort, changes to the Notice of Race may be necessary (e.g. harbor blocked by a vessel or available radio frequencies changed by government authority). In most cases competitors will understand and accept the change; but changes must be kept to a minimum. For example, someone who ships his boat from Australia to Europe has a right to complain, and perhaps a right to compensation, on finding that the terms of the contract have been altered to such an extent that he would not have come had he known.

Check the Notice of Race and the Sailing Instructions for any differences or omissions of the requirements of Appendices J, K, and L. Appendix K advises that care should be taken to ensure that there is no conflict between a rule in the notice of race and a rule in the sailing instructions. If there is conflict between the Notice of Race and the Sailing Instructions rules in the notice of race, the sailing instructions, or any of the other documents that govern the event, RRS 63.7 instructs the protest committee to apply the rule that it believes will provide the fairest result for all boats affected when deciding any protest or request for redress. However, good practice is to amend the Notice of Race and/or Sailing Instructions as soon as the conflict is discovered.

The Chairman and Vice-chairman of the protest committee (and, if possible, the other members) should review the Sailing Instructions before the final draft is agreed upon. Members should send their comments to the Chairman who reviews these before submitting them to the Race Committee. All members of the protest committee should review the final document so that any corrections can be suggested to the race committee before the competitors' briefing. However, last minute changes should be limited to only those required to sail the regatta.
Common Problems Encountered in Notice of Race and Sailing Instructions
  • Any change to World Sailing Regulation 20, Advertising Code (see Appendix 1), requires careful review. Restrictions to advertising must be stated in the Notice of Race. Unless some form of alternative or discretionary penalty system is incorporated, the protest committee has no choice but to disqualify a boat after finding as a fact that she did not comply with a sailing instruction which is includes the words “boats shall” or “boats shall not”.
  • The description of the starting and finishing lines and course instructions should be very clear. If the members of the protest committee or protest committee cannot easily understand them, then some of the competitors will be confused as well.
  • RRS 62.2 allows a request for redress to be delivered as soon as reasonably possible. On the last day of a large international regatta or world championship, it is advisable to fix the time for some requests for redress to be delivered by applying RRS L16.7:

16.7 On the last scheduled day of racing a request for redress based on a [protest committee] [jury] decision shall be delivered no later than 30 minutes after the decision was posted. This changes RRS 62.2.
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