Event Registration Setup

What Event Registration Provides

RRS.org provides online registration for sailing events, handling competitor entry, collection of information, payment of entry fees, and presentation of waivers and acknowledgments. Enable it by editing your event and checking the Registration setting.

Once enabled, a Registration Dashboard entry appears in your Event Panel menu. Click it to begin setup, then click Registration Settings.

Accepting Payments — Stripe Account

To accept credit card or digital payments, you need a Stripe account. Your Stripe account connects directly to RRS.org and receives payments from registrants. You have full control — RRS.org has no access to your funds, and you manage withdrawals, refunds, and settings entirely independently. RRS.org charges a platform fee per paid registration, as shown on the Registration Settings page.

You may also accept payment outside of RRS.org (club member accounts or other external sources). A fee still applies. You will receive an invoice on the Event Panel for those fees, payable after the event.

If your event has no entry fee, or for testing, set all fees to a zero amount. When all fees are zero, no Stripe account is needed and no platform fee is charged.

Registration Settings — Fields, Dates, and Access

Configure the following in Registration Settings:

Fields: Select which information you need from registrants — Class, Division, Make and Model, Handicap Rating, and others. Class and Division choices are presented as pick-lists you define.
Start and end dates: The registration form is only visible between these dates. Registrants cannot access the form outside this window.
Who can register: Select from Competitor, Support Person, and Support Boat. You can enable one or all three.
Classes and divisions: If Class or Division fields are enabled, list the valid options. Type each entry without spaces and press Enter or Space to save it.

Setting Up Fees

Fees are structured as primary fees with one or more fee variations. A primary fee groups related variations — for example, a primary fee called Entry Fee might have variations for Early Entry, Standard Entry, and Late Entry, each with different date ranges and amounts.

Primary fee: Enter a description (the first part of the invoice line), indicate whether the fee is optional, select which entry type it applies to, and specify which classes or divisions it covers. Every class and division must be covered by at least one fee.

Fee variation: Select a payment service (Stripe for credit card; Club or External for manual payment; Exempt for non-chargeable situations), enter a description and date range, and set the amount and applicable tax.

Entry fees should never be set as optional. Competitors who can opt out of paying will often do so, leaving their entry incomplete. Use optional fees only for merchandise or other add-ons.

After setting up all variations under a primary fee, save that entry before moving on.

Waivers, Disclaimers, and Acknowledgments

Add any waivers, liability disclaimers, or permission documents that registrants must agree to. For each, set the type, enter a title and the full text, and indicate whether a positive acknowledgment from the registrant is required.

You can save any document as a template for reuse at future events. Once templates exist, use Copy from Template to pre-fill the document. Copying from a template completely replaces the current document — any edits you made before copying will be lost.

If you edit a document copied from a template, you can Update Template to push your changes back to the template. This also completely replaces the stored template.

When all settings are complete, click Save Settings. Registration is now live for the dates you specified.

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